Privacy Policy

Effective Date: April 9, 2026

Welcome to Medical Billing Services 1 (“Company,” “we,” “our,” or “us”). We respect your privacy and are committed to protecting any personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you visit our website or use our medical billing, coding, credentialing, and revenue cycle management (RCM) services.

Your access to and use of the website or services implies your acceptance of the provisions outlined in this Privacy Policy. Should you disagree, you must cease using the services. This policy is subject to change; continued use will signify acceptance of any amendments.

Information We Collect

We collect different types of information to operate effectively and provide our services:

Personal Information: Your name, email address, phone number, and other contact details you submit.
Sensitive Data: When required for service delivery, we may process healthcare-related or financial information in accordance with applicable laws and HIPAA requirements.
Cookies and Tracking Technologies: Information collected automatically through cookies and similar technologies to understand user behavior and improve performance.
Information from Website Forms: Any information you provide through contact forms, inquiries, or service requests.
Analytics Data: We may use third-party tools like Google Analytics to study traffic patterns and improve user experience.

How We Use Your Information

We use collected information for the following purposes:

For providing medical billing, coding, credentialing, and RCM services.
To ensure proper website performance and delivery of quality services.
For communicating with you in connection with your queries or support requests.
To measure performance and user interaction.
To comply with applicable laws, regulations, and standards.

Automated decision-making and profiling can be used by us to enhance our services or to prevent any fraudulent activity. If the decision made by such a system affects you significantly, adequate measures shall be taken.

Sharing of Information

We do not sell, rent, or trade your personal information. However, limited sharing may occur in the following situations:

Legal Requirements: When required by law, regulation, or court order
Protection of Rights: To protect our rights, privacy, safety, or property, as well as those of users or the public.
Business Transfers: In the case of a sale, merger, or acquisition, while ensuring continued compliance with this Privacy Policy.
Service Partners: With trusted service providers under strict confidentiality agreements
Aggregated Data: Non-identifiable data may be used for analytics and reporting

We ensure that all shared data is processed securely and in accordance with applicable laws.

Data Security

We ensure adequate administrative, technical, and physical security measures to safeguard your personal data. This includes encryption techniques, access controls, and monitoring tools. Although no method is completely foolproof, we remain committed to minimizing potential threats and ensuring your information’s confidentiality.

Data Retention

Our organization retains personal data for the duration of the service relationship and, where necessary, after account closure to fulfill legal, regulatory, and operational requirements. Operating within the medical billing sector, we comply with HIPAA requirements that mandate covered entities and their business associates to retain required documentation for at least six years from the date of creation or the date it was last in effect, whichever is later. In addition, certain state laws, payer agreements, or regulatory obligations may require longer retention periods. Once the applicable retention period has expired, we implement secure data disposal and destruction procedures in accordance with HIPAA standards and recognized industry security practices.

Your Rights

We are committed to giving you control over your personal information. Accordingly, you are entitled to the following rights:

Access and Correction: You may request access to the personal information we maintain about you and ask for corrections if any data is inaccurate or incomplete.
Deletion: You can request the removal of your personal information, subject to applicable legal and contractual requirements.
Revoking Consent for Marketing Outreach: Should you wish to discontinue receiving promotional materials from our firm, you may exercise your right to opt out through the following channels:

Email Correspondence: Utilize the “Unsubscribe” hyperlink located at the footer of any marketing-related email sent by our team.
Text Messaging: Respond with the keyword “STOP” to any promotional SMS communication to be immediately removed from our mobile distribution list.
Direct Notification: Submit a formal request to our staff using the specific contact details outlined within this Privacy Policy.

Even if you choose to unsubscribe from marketing materials, you will continue to receive essential service-related updates regarding your account.

For making such a request, please contact us using the procedures specified in the “Contact Information” section. Your request will be handled efficiently and within all legal obligations.

Cookies and Tracking

Cookies and other similar technologies are used on our website to ensure that we can improve the user experience, track the performance of our systems, and gather insights regarding user behavior. This information is used for optimizing our services.

You can manage cookies through:

Modifying your browser configurations to restrict or remove existing cookies.
Leveraging privacy-focused software or extensions to minimize data tracking.
Disabling Google Analytics tracking via the official browser opt-out add-on.

Disabling cookies may affect certain website features.

Third-Party Services

There may be third-party websites linked to our site. We are not responsible for their content or policies. We recommend you check out their privacy policy before using any third-party service.

Copyright and Reporting

We respect intellectual property rights. If you believe any content on our website violates copyright laws, you may contact us for review and appropriate action.

Required Information:

Please include the following details:

Description of copyrighted work
The precise web address or digital location of the disputed material.
Your complete communication details, including full name, email, and telephone.
An assertion confirming your sincere belief that the usage lacks legal permission.
A formal attestation, under penalty of perjury, that the information is correct and you hold the necessary legal authority.

Upon receipt of a valid request, we will conduct a thorough review and implement necessary measures, such as the removal or restriction of access to any infringing material.

HIPAA Compliance

Medical Billing Services 1 upholds the highest level of privacy and security for health information according to the national guidelines for data protection. Patient data are collected, organized, and protected as per the need for us to offer you our complete credentialing, revenue cycle management (RCM), and billing services.

To maintain the highest standards of data security and regulatory compliance, we employ the following protections:

Administrative Protections: Protocols and guidelines for secure data management, featuring staff education and restricted system entry.
Physical Protections: Controlled facility environments, limited site entry, and the safeguarding of tangible healthcare records.
Technical Protections: Data encryption for both active transfers and static storage, robust firewalls, and verified login protocols.
Entry Management: Access is strictly limited to credentialed personnel to uphold total confidentiality and data integrity.
Oversight and Auditing: Frequent security assessments and continuous tracking of data interactions and system usage.
Incident Management: Standardized workflows to detect, address, and report potential security incidents to the necessary parties.

Our goal is to ensure complete confidentiality, integrity, and security of healthcare data.

Non-Discrimination

We do not discriminate against users for exercising privacy rights. All users receive equal access to services regardless of their data preferences, except where restricted by law.

We Do Not Sell Information

Medical Billing Services 1 does not sell or trade personal data under any circumstances.

Children’s Privacy

Our services are not directed toward children under 16, and we do not intentionally gather their personal details. Following COPPA standards, we never request or handle data from minors. If you suspect we have inadvertently received information from a minor, please email us. We will investigate the matter and remove the records immediately to stay compliant with COPPA.

Policy Updates

Medical Billing Services 1 may revise this Privacy Policy from time to time to account for updates in our operations, legal obligations, or new regulations.

If we make material changes to this Privacy Policy, we may notify users via email where available. We also encourage you to review this page periodically to stay informed about how we protect your information. The most recent update date will be displayed at the top of this policy under the “Last Updated” section.

Contact Information

If you have questions or requests regarding this Privacy Policy, please contact us:

📍 Address:

📞 Phone:

✉️ Email:

Website: https://medicalbillingservices1.com/

We will address your questions as quickly as possible, ensuring our response aligns with all relevant legal requirements.